Activity Based Scheduling gives managers the ability to base their labor % on projected sales for specific department sales per schedule.
For example this would be useful if I am writing a BOH schedule and I want my projected sales to only reflect that of the Food department(s).
Activity Based Scheduling allows the manager more control in having the right people on staff for the right volume and sales that the area of the restaurant is going to produce.
Schedule Forecasts
Consider the scenario where a manager wants the Kitchen and Server schedules to be based on different department sales.
The table below lists three departments, the department sales, and an “X“ indicating if that department will be included in a schedule’s projection metrics.
The sum of all department sales will equal the total sales for the entire store. Each schedule sales value will be less than or equal to the store-wide sales.
Department | Department Sales | Kitchen Schedule | Server Schedule |
|---|---|---|---|
Food | $1000 | X | X |
Liquor | $500 | X | |
Catering | $250 | X | |
Total Sales | $1750 | $1250 | $1500 |
- Instead of using department sales directly, our system calculates averages over 6 weeks, ending with the last date of recorded sales.
- An average is calculated for each day of the week. For example, an average will be calculated for 6 Mondays in a row.
- For each day of the week grouping, we remove outliers that more than one standard deviation away from our mean.
These departments are configured in the Labor Setup page in Decision Logic:
Once these departments are configured in Labor Setup, it’s time to create a schedule. When a new schedule is created, the projections panel at the bottom of the page will then display the Schedule Sales which are sums of the sales from the schedule's departments. Toggling the “All Schedules” switch will display the store-wide sales instead.
Schedule Overrides
Sometimes, a manager may want to adjust the Schedule Sales value that their Labor Percent is calculated from. In this case, a manager can adjust the Target Sales value found in the Projections modal.
Updating the Target Sales in the Projections modal will affect all schedules.
When a Target Sales value is set for a day, a department sales override value is created for every department, proportional to how much the original department sales make up of the store’s total sales.
Department | Department Sales | Department Sales Override |
|---|---|---|
Food | $1000 | (1000 / 1750) * 2000 = $1142.86 |
Liquor | $500 | (500 / 1750) * 2000 = $571.43 |
Catering | $250 | (250 / 1750) * 2000 = $285.71 |
Total Sales | $1750 | $2000 |
When viewing the Projections section at the bottom of Labor Scheduler, the Schedule Sales values will update accordingly:
Department | Department Sales Override | Kitchen Schedule | Server Schedule |
|---|---|---|---|
Food | $1142.86 | X | X |
Liquor | $571.43 | X | |
Catering | $285.71 | X | |
Total Sales | $2000 | $1428.57 | $1714.29 |
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