How do I add or edit an Employee’s Availability?

This article shows managers how to change an employee’s schedule availability in Decision Logic’s platform.

Overview

When a new employee is hired, managers must set the employee’s availability to their primary store.  This means adding the days and times the employee is available to work.  All new employees are listed as ‘unavailable’ by default until their availability is set.

Employees also may need to update or change their availability occasionally.  For example, when the employee’s school schedule changes each semester, summer, holiday season, or spring break.  Employees should send their requests for change using the Employee Central mobile app.  

Add Availability

Upon being hired, managers may set up the employee’s initial availability through the web platform by navigating to:

Operations > Labor Scheduling > Employee Availability

1. Select a Store if you have access to multiple locations.

2. Search or Scroll to an employee’s name.

3. Hover your mouse over a Day of the Week to reveal a Pencil Icon.

4. Click the Pencil Icon.

   Open

   

5. Click Add New Time.

   Open

   

6. Click the Clock Icon.

7. Select the Time(s) the employee is available to work by scrolling or typing in the time. Increments are defaulted by 15 minutes.

   1. Leaving the time from 12 am-12 am means the employee is available anytime that day.

8. Click the Save Icon.

9. Click Close.

Managers can add new times on the same date.  For example, an employee may be able to work early in the morning and evening but unavailable during lunchtime.

Edit Availability

Decision Logic encourages employees to submit a request to change their availability, and managers approve or deny those requests.  However, managers can edit an employee’s availability on the platform.

Begin by navigating to:

Operations > Labor Scheduling > Employee Availability

1. Select a Store if you have access to multiple locations.

2. Search or Scroll to an employee’s name.

3. Hover your mouse over a Day of the Week to reveal a Pencil Icon.

4. Click the Pencil Icon.

5. Click the Pencil Icon again to make edits.

   1. Click the X icon and Remove to remove the employee’s availability.

6. Click the Clock Icon.

7. Select the Time(s) the employee is available to work by scrolling or typing in the time. Increments are defaulted by 15 minutes.

   1. Setting the time from 12 am-12 am means the employee is available anytime that day.

8. Click the Save Icon.

9. Click Close.

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