Employee Roster
How to Get There and Why
Site Menu Navigation
Operations > Labor Scheduling > Employee Roster
Purpose & Common Uses
The Employee Roster is most commonly used to manage employee’s personal information, the stores and jobs they work, and information required for payroll. This can be used in the following ways:
Labor Scheduling
An employee’s store and job assignments are utilized by the Labor Scheduler to populate the appropriate schedule(s). Once employees are established in the Employee Roster they can be invited to view their schedules through the Employee Central mobile application, available in the Apple Store and Google Play.
Reporting
Scheduled vs Actual (SvA) reporting combines timeclock information from the POS integration and Labor Schedules to present comparative analytics for managers to reduce Labor Cost.
Labor Type Maintenance allows Jobs to be grouped and categorized. These groupings are most commonly used in Custom Reports.
Payroll
While Decision Logic does not act as a payroll provider, we encourage the use of our standardized payroll exports and integrate with third-party payroll providers.
Payroll Reporting
Labor by Job Code
Time Card Detail Reporting
Server Contest Reporting
Payroll Employee Information Exports
Labor SvA
Table of Contents
- 1 How to Get There and Why
- 1.1 Site Menu Navigation
- 1.2 Purpose & Common Uses
- 1.2.1 Labor Scheduling
- 1.2.2 Reporting
- 1.2.3 Payroll
- 2 How to Use This Page
- 2.1 Page Functions and Definitions
- 2.1.1 Click-ables
- 2.1.2 Definitions
- 2.2 Permissions
- 2.3 Adding & Changing Employee Information
- 2.3.1 New Hire
- 2.3.2 Existing Employees
- 2.3.3 Employee Information
- 2.3.4 Job Assignments
- 2.3.5 Store Assignments
- 2.3.6 Additional Information / Custom Fields
- 2.3.7 Effective Date
- 2.4 Employee Central Mobile Access
- 2.5 Re-Hires and Terminations
- 2.5.1 Re-Hire
- 2.5.2 Termination
- 2.1 Page Functions and Definitions
For additional questions or assistance, please submit a support ticket by visiting the Decision Logic Service Center.
How to Use This Page
Page Functions and Definitions
Click-ables
Use the Store Selector dropdown menu at the top right of the page to choose the store, if your profile scope allows you to access more than one.
Select the Employees you wish to view by selecting them from the desired Employment Status dropdown menu at the top left
Active: This page’s default selection - employees who are not in status Termination Pending or Terminated.
Terminated: Employees who are not in status Active - which leaves Termination Pending or Terminated.
All: All Employees currently assigned to the selected store
Type any part of the a name, position, POS ID / Employee Number, or Phone Number in the Search Bar to narrow the results
Sort any of the first 4 columns in ascending or descending order by clicking on the column header
New Employees are added by clicking the Employee button at the top right.
Editing or Viewing Employee Information is achieved by clicking in the row of the Employee in any column except Mobile Access
Print will allow you do print (or save to a destination) the actively displayed list of employees - limited to Name, Primary Position, Phone Number, and Status.
Please use the Search Bar to find what you are looking for. Web browser Find functionality (CTRL+F) does not yield accurate results.
Definitions
ID: Decision Logic identification number - generated sequentially.
Name: First and Last only
Primary Position: Elected in the employee information page, generally assigned as an Employee’s most commonly used Job Code
POS: Employee Number / POS ID. Generally the number that the employee uses to clock in and out of shifts through the POS
Phone Number: Entered in the employee information page
This is the phone number entered in the Employee Information, not the phone number used for Mobile Access
Mobile Access: An employee’s state of access/eligibility for the Employee Central mobile app access
Status: State of employment - limited to Active, Termination Pending and Terminated
Permissions
Decision Logic users are granted access to the Employee Roster through Profile Maintenance where users and access to pages are assigned to a profile. Users are additionally configured in the Employee Transaction Permissions page for specific actions regarding Employee Roster functions.
Profile Security & Scope
View grants users view-only access for all employees assigned to the stores in the user's scope. Viewable employee information includes Name, Last 4 of SSN, DOB, Address, Contact Info, Store and Job Assignments, Payrate, and Additional Info in Custom Fields.
Enter grants the additional permission of inviting employees to the Employee Central mobile app.
Change grants the ability to edit employees.
These security configurations are used in conjunction with Employee Transaction Permissions, seen below.
Employee Transaction Permissions
Specifics of what each user is able to enter or change are established on the Employee Transaction Permissions page.
These permissions default to unchecked until changed.
Select the user
Check the boxes that apply for this user
Press Save to apply the permissions
Site Menu Navigation: Maintenance > Employee Info > Employee Transaction Permissions
Adding & Changing Employee Information
New Hire
New Employees are added by clicking the Employee button at the top right. When entering manually, employees located in Washington, D.C., or Puerto Rico will