How do I enter Standard (regular) & Hot Item Inventory through the Digital Manager mobile app?

Entering inventory on the go has never been easier! This article outlines how to enter standard and hot item inventory in Decision Logic’s Digital Manager mobile app.

Need help downloading and configuring the app? Click this link to get started.

Overview

The Digital Manager mobile application (app) allows multiple users to simultaneously add standard and hot item inventory. All users will sync the mobile app when they have completed their location, and one user will post. Users will need a stable connection to WiFi to post inventory from the Digital Manager mobile app.

Inventory is a complete list of all the items or raw materials required to prepare dishes, including food, spices, paper items, cleaning supplies, linens, merchandise, liquor, beverages, etc. Counting inventory helps track the ingredients coming in and out of your restaurant.

Each company, franchisee, or brand determines the frequency stores should count and post regular inventory. For example, weekly, monthly, bi-monthly, quarterly, etc.

Hot item inventory is daily counts that occur at the beginning of each day before sales are entered into the Point of Sales (POS). Hot item inventory allows stores to track high-variance and high-cost ingredients.

Clients will be able to enter multiple daily hot item inventories - up to three - in February 2026.

Inventory Features

Standard and Hot Item Inventory Count Entry
Wi-Fi Syncing
View Items with large Variance before Posting
Supports Multiple-User Simultaneous Entry

Video

Check out this short video on entering inventory in the Digital Manager mobile app. Prefer to skip the video and go straight to the detailed step-by-step instruction? No worries! Keep scrolling.

Table of Contents

1 Overview
2 Inventory Features
3 Video
4 Scheduled Inventory
5 Hot Item Inventory

For additional questions or assistance, please submit a support ticket by visiting the Decision Logic Service Center.

Scheduled Inventory

Inventory items may be counted in multiple locations. Decision Logic’s platform will sum all the counts entered for items counted in multiple locations. Posted inventories cannot be edited. Users may need to submit an inventory change request. Additionally, multi-store managers must be in the single-store view to enter inventory.

Login to the Digital Manager mobile application.
Tap Inventory.
1. Above-store managers must sign on or navigate to a single-store view.
Tap Start next to a scheduled inventory. If the inventory date has passed, click on the date and select a past date up to 15 days. If the inventory is one-day ahead in the future, click on the date and select the next day.
1. Open: Inventories that need entering.
2. In Progress: Inventories currently in process.
3. Posted: Inventories that are posted.
Tap a Location to begin counting.
1. Locations display how many items are available to count within their specific location.
Tap an Item.
Input the Quantity amount based on the measurement provided.
1. Inventory measurement is the default entry.
2. Recipe measurement
3. Case
4. Notes added to Inventory Sets will appear in Digital Manager.
Tap Next on the Calculator to move to the next item.
1. A progression bar appears indicating to users their progress in that section.
2. Tap Previous to move to the previous item.
Tap the sync button when multiple users are inputting inventory.
1. If multiple users enter inventory, they will count only their location and tap the sync button when complete.
Tap Review Inventory.
1. All items should have an entry. Zero is an acceptable entry and is recorded.
Tap Post Inventory.
1. Green checks indicate all items are entered for that location.
2. Only one user will post the inventory.
Tap Confirm.
If applicable, tap Finalize Inventory.
1. Numbers displayed in a location indicate there are items that have a variance percentage outside of a configured threshold.
Tap Confirm, again.

Users should that inventory has posted successfully and moved to the Posted tab.

Hot Item Inventory

Stores can enter multiple hot item inventories daily if configured to do so. Some stores or brands may only count hot items daily.

Login to the Digital Manager mobile application.
Tap Inventory.
1. Above-store managers must sign on or navigate to a single-store view.
Tap the Blue Flame icon.
Tap the Time Slot.
Tap Create Inventory.
Tap a Location.
Tap on an Item.
Enter the Quantity amount(s) and tap Next or Done.
Tap Post Inventory when complete.

An Inventory Posted confirmation message will appear.