How & where do I add Vendor, Labor & Account numbers (Franchisor Maintenance)?
This article shows admins how to utilize our Franchisor Maintenance functionality.
Overview
After setting up all the stores in Stores Maintenance, including entering Store IDs, Vendor Names, and Accounts in PPC Maintenance, you will need to input each store’s IDs into Franchisor Maintenance. This will ensure that the export is populated according to your requirements.
By default, the Franchisor Maintenance page and your invoice export will use the Vendor ID and Account ID defined on the PPC Maintenance page.
Additionally, you will use the Franchisor Maintenance page to override the PPC Maintenance default values for Vendor ID and Account ID.
Navigation
All Franchisor functionality occurs by navigating to:
Maintenance > Company > Franchisor Maintenance
Override Default Vendor ID Per Store
Navigate to Maintenance > Company > Franchisor Maintenance
Select the Company, Region, Group, or Store.
Select PPC Vendors as the Maintenance Type.
Enter each Vendor ID in the Value box for each Vendor Listed.
Vendor Names from PPC Maintenance should appear in FieldName.
Click Save.
Users can Copy To another Store when applicable. Simply make the appropriate selections and click Copy.
Click OK.
Override Default Account ID Per Store
Navigate to Maintenance > Company > Franchisor Maintenance
Select the Company, Region, Group, or Store.
Select PPC Accounts as the Maintenance Type.
Enter the DISACCT ID in the Value box for each Account.
Accounts from PPC Maintenance should appear in FieldName.
Click Save.
Users can Copy To another Store when applicable. Simply make the appropriate selections and click Copy.
Click OK.
Create, View, Edit, Archive & Manage Bid Files
Navigate to Maintenance > Product > Bid File Maintenance
Please follow these instructions to create, edit, and manage Bid Files.
Setting up a new Distributor (Bid File) Item
Please follow these instructions to create, edit, and manage Bid Files.
Here is an overview of the information you may need to create a new bid file item.
General:
Description: Enter Description from the Order Guide or Invoice.
DC Item #: This is a required field and should be filled out with the distribution center’s unique item identifier number
DC Item numbers that inventoried items must be mapped to an Ingredient with Inventory Multiplier (IMX) and Price greater than zero. Add the item # to the Order Guide. DC Item numbers that are non-inventoried purchases do not need to be mapped to an ingredient. Instead, map those to an Acct Category and put them on the Order Guide.
When creating a manual bid file entry, ensure that the item number:
does not have leading or trailing whitespace or tabs, and
matches the upper or lower case provided by the distributor
Brand: Optional.
Ingredient:
Map Item # to Ingredient.
Category:
This is your accounting category and is required.
Measurement:
Recipe and Inventory Measure will appear once an ingredient is selected. This will help define what Multipliers should be applied.
Pack Size (Pk/Sz): Indicate the package quantity and size the item is shipped in. This will display on the Order Guide and is helpful for defining Multipliers.
Shrink: Applying shrink to bid file item in decimal format will shrink raw product immediately when received. We recommend not applying shrink to bid file items but instead visualize the product level of shrink in IvA and COGS reporting build-out Prepped Items indicating different levels of yield to reflect the stages of shrink.
Recipe Multiplier (RMX): The total number of recipe units it takes to equal one inventory unit of measure.
Inventory Multiplier (IMX): The total number of inventoried units based on price.
Is this item catch weight? Select yes or no. Yes will populate more fields to configure, allowing for catch weight actual and received by options.
Rec MX = Recipe Multiplier
Inv MX = Inventory Multiplier
Order Method:
Is this item broken case? Select yes or no. Yes will populate more fields to configure, allowing for each and case price, order by method, and case break multiplier. You will input the price for Each and Case.
Price: Can be entered as Case Price or Each Price depending on your Pack Size (Pk/SZ) and Inventory Measure.
Order by Case or Each
Please follow these instructions to create, edit, and manage Bid Files.
Electronic Distributors may allow an item to be ordered by Case, Each or Both. Please contact the Distributor and ask them to provide the Case and Each option in the electronic .832 file to make this option to be available in Decision Logic on different items.
Once Distributor has updated a bid file to contain the case and each option for ordering, a BRK CS column will appear as details on the Bid File Maintenance page. The default pack size ordered will be the case unless changes to the BRK CS column are made.
Example: the Order by Each uses an Inv Mx = 1 and Rec MX = 32 oz. The price will automatically update to an Each price if the distributor has sent Decision Logic the correct information. If the price does not update according to the Order By Pack Size selected, contact helpdesk@decisionlogic.co
Order by Both Case and Each
Please follow these instructions to create, edit, and manage Bid Files.
If you want to set up a broken case item to be able to be ordered by Each or Case, set the Order By menu to Both. Keep in mind that all of the criteria for ordering by Each or Case in the section above. After you set the Order By to Both, make sure that the Recipe Multiplier and Inventory Multiplier are representative of a case of product, then set the Case Break Multiplier field to be the same as the Inventory Multiplier.
Example:
Stores cannot choose a case and an each on the same order
Archiving Bid File Items
Please follow these instructions to create, edit, and manage Bid Files.
Admins can archive bid files. Archiving a bid file removes the item from all order guides associated with the selected distributor and moves it to the Archive Status by default.
All historical information on this item will be stored in DL when this function is used. This item will no longer be used in any system calculations (COGS, IvA, Shelf Extensions and other reporting that reference bid file items). Finally, it also hides the item from Ingredient Management > View Mapping.
Please follow these instructions to archive a bid file item.
Unarchive A Bid File
Please follow these instructions to unarchive a bid file item..
Order Guides: Create & Add Products
Navigate to Maintenance > Product > Order Guides
Follow these instructions on how to create, add products, and assign stores to Order Guides.
Stores will have the ability to drag and drop and organize the item into their store specific order location under the Ordering Home > Guide Setup Tab.
It is not recommended to remove stores from order guides as it will reset their store level sort
Inventory Guides & Inventory Sets
Admins will need to create an Inventory Set to begin the process of creating the Inventory Guide. Once the Inventory Set is named, admins will add products to the set and assign stores. Stores will see the Inventory Set (guide) that are assigned to. Afterward, the admin will create Inventory Guide Locations so the store-level users can arrange their Inventory Guide from sheet-to-shelf.
To create a new inventory set or modify an old navigate to Maintenance > Product > Inventory Sets
Follow these instructions on how to create a new inventory set, add products, and assign stores.
It is not recommended to remove stores from an inventory set as it will reset their store level sort and loose historical reporting.
Create an Inventory Location
After Inventory Sets (guides) are created, an admin will create Inventory Guide Locations so the store-level users can arrange their Inventory Guide from sheet-to-shelf.
Begin by navigating to: Maintenance > Product > Manage Inventory Locations
Please follow these instructions on how to add and manage Inventory Guide Locations.
Arrange Inventory Guide
Store level uses can sort, or arrange, their inventory guide from sheet to shelf, creating a streamline process, accurate inventory counts at a faster pace.
Please follow these instruction on how to arrange an inventory guide from sheet to shelf.
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