Employee Onboarding

Save time and minimize entry errors by setting up Employee Onboarding with Decision Logic. 

Integration Required

Decision Logic Employee Onboarding is a page used to support integrations from 3rd parties to onboard new employees into Decision Logic. If you are interested in setting up an integration with your HR or Employee Onboarding system please contact us.

The employee information will then be used in the following features:



Navigate to Operations > Labor Scheduling > Employee OnBoarding to approve employees for Hire into Decision Logic.

  • Search for employees using first or last name text.

  • Filter results by Company, Region, Area, or Store.

 Users will only see employees available for hire based on the Scope of their Profile set in Profile
Maintenance



Approval Process

Select an employee record from the Employee Onboarding page to start the Approval Process.

Review by scrolling through the form.

  • Employee Onboarding > Approval > Employee Information

  • Employee Onboarding > Approval > Additional Information

  • Confirm that all required fields that are denoted with a * symbol have been completed.

  • Enter a unique POS ID as it will not be provided by 3rd parties to Decision Logic.

  • When you select  Approve, the effective date will use the Hire Date from the On-Boarding page.


Employee Onboarding > Approval > Job Assignments, Store Assignments, and Approval

  • To Approve enter Username and Password and select Approve.

  • Select Cancel to leave the form.

  • Once all required fields are met, a success notification will appear and the employee information will
    transfer over to the Employee Roster

  • If any required fields are missing, or if an employee already exists in Decision Logic a detailed
    error message for the specific validation error will appear at the top of the form.
    Employee Already Exists

  • If an employee already exists in Decision Logic, use Employee Roster for the store where
    that employee is active to transfer the employee by adding a new store to the existing employee
    record.

  • Set the new store as primary when applicable.

 Deleting a store from an employee record will remove historical labor reporting from that store’s payroll report history.

Validations and Alerts

  • Validate and alert which store the employee is already active

  • Terminated employees will appear as New Hire

  • SSN Check checks if SSN is in use at any store in the Decision Logic Database

  • POS ID Check: Checks if POS ID is already in use at primary store assigned

  • Custom Fields: Checks Custom Fields flagged as required as configured via Employee Maintenance