Manual Receive

Manual Receive is used to account for product that is from distributors that are not set up for a Decision Logic integration. You can simultaneously receive the purchase orders and invoices in Decision Logic for your Cost of Goods, IvA and Budget reporting.  

When to use Manual Receive 

Enter Manual Receive 

To enter a manual receive navigate to Operations > Order Home > Enter Manual Receive

  • Select a store from the top to begin.

  • Select the Enter Manual Receive tab

    • Enter the date the purchase occurred as Manual Receive Date

    • Select a Receive Method depending on the type of purchase 

Receive from Order Guide



  • Select the Enter Manual Receive tab

    • Enter the date the purchase occurred as Manual Receive Date

  • Receive from an Order Guide to enter purchases for any of your distributors

  • Check Create Invoice for all Manual Distributors 

    • This feature will only activate for specific Distributors determined your company under Distributors Maintenance > Allow Invoice from Manual Receive

    • This feature eliminates the need to then enter an invoice entry if necessary (Invoice Entry Info at the end of the document)

    • Checking this box is required for customers configured to use Invoice based purchases in Cost of Goods. 

  • Enter invoice number as it appears on your paper invoice 

  • Enter in necessary fields and select Next

  • Enter the quantities and prices then select Review Received 

    • If there is a difference between the original invoice amount and the cost of products added to the order you will be notified in the top right section of the page

  • Select Post Received to finalize.

Receive from Inventoried Items



Use Manual Receive > from Inventoried Items for items purchased from a local grocery store or for paid outs.

  • Select the Enter Manual Receive tab

    • Enter the date the purchase occurred as Manual Receive Date

    • Select Receive Method > from Inventoried Items 

      • No distributors will be listed. you will enter products as they appear on your inventory set and enter qty in inventory measure. 

    • Enter the invoice number as it appears on your paper invoice. 

      • Check Create Invoice for all Manual Distributors 

        • This feature will only activate for specific Distributors determined your company under Distributors Maintenance > Allow Invoice from Manual Receive

        • This feature eliminates the need to then enter an invoice entry if necessary (Invoice Entry Info at the end of the document)

        • Checking this box is required for customers configured to use Invoice based purchases in Cost of Goods.

        • Creating Invoice is required for customers running Orders Based Cost of Goods and using Budget as the Budget Reports are invoice based.  

    • Select the Vendor to apply the costs to

    • Select an Invoice Type

    • Enter Amount into the total amount of the invoice 

    • For Tax see Manual Receive with Tax 

    • Check # will be disabled by default 

    •  Select Next

  • Enter the QTY in Inventory Measure as shown in the form

  • Enter the price for each item

  • select Review to review the order.

  • Select Post Received to finalize.

Receive from E-Invoice EIMR

How do I receive electronically placed orders with ‘Exceptions’ & what does that mean?#*Beta*ExceptionBasedReceive-ManualReceivebyE-Invoice

  • This process is only used for electronic Orders that were NOT placed in Decision Logic. 

  • You will receive an alert like the one below if there is a matching PO#

 Matching PO NUMBER 

  • If you receive this alert select YES to match the electronic Order PO # to your E-Invoice #

Manual Receive FAQ

I can not find an item when doing a Manual Receive from Inventoried Items?

  • If the item is assigned to an Inventory Location that has been hidden, it will not be visible when doing your Manual Receive.

  • You can make it available by going your Inventory Guide Setup and move it to a location that is not hidden. Hidden locations will be highlighted in pink.

Table of Contents

For additional questions or assistance please submit a support ticket by visiting the Decision Logic Help Center.