Labor Scheduler is a tool that allows you to build weekly schedules, print, share and compare scheduled labor against projected sales
For Example Jim has been given two job codes, one that is assigned to the FOH schedule and one that is assigned to the MGR schedule. Therefore his name shows on both the FOH and MGR schedule, even though he only has shifts scheduled for the Manager job for that week (which is assigned to the MGR Schedule).
Navigate to Operations> Labor Scheduling> Labor Scheduler
Select the store that you want to work with. (If you are a store manager, your store should already be selected)
Choose the Schedule that you want to work with using the Schedule menu on the left side of the page
Choose the date range that you want to schedule
Note, the blue highlighted week corresponds with your payroll week. The highlighted week is the same as the week displayed on the scheduler page.
Note, the employees that are visible on the Schedule are based on the POS Job Codes that are assigned to each employee. For example, if your employee has the POS Job Code Server, then they will be on the Front Schedule because of the Job Role that contains Server is assigned to the Front Schedule. If the employee that you wish to work with is not on your schedule, please contact your Decision logic Administrator for assistance.
Table of Contents
For additional questions or assistance please submit a support ticket by visiting the Decision Logic Help Center.
Please note the following indicators for availability:
Open Availability | Partial Availability | Approved Time Off Request |
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To update an employee's availability you will want to navigate to Operations> Labor Scheduling> Employee Availability and adjust their availability.
Employees can submit an availability change request to their managers by using the Employee Central Mobile application (available on the Google Play Store and the Apple App Store).
Once a schedule has been posted, employees can no longer submit Time Off Requests for the dates included in the posted schedule, however, you can still edit the schedule.
To add a Shift to your Schedule, select the day of the week for the employee that you want to work with and fill out the popup.
The Employee Schedule popup will indicate the following information:
Define the following:
Select the Save button to add this shift to your schedule
Select + Shift to add more shifts for the employee
Once the shift is added, your schedule will update to include that shift on the week and day view
After adding a shift, the total hours scheduled will update in the Employee/Shifts column of the Labor Scheduler.
Your employees are automatically sorted A → Z. To change the sort, click on the arrow in the EMPLOYEE / SHIFTS header and your employees will be sorted Z → A.
On the daily view, you can edit a shift by using your mouse to drag the ends of the shift bar to adjust or expand the start and or stop time of the shift. You can click any given shift on Daily View and add a 2-hour shift where they clicked.
To Edit a shift, select on the shift that you want to change and the Employee Schedule popup modal will appear.
You can do several things in this popup when editing:
Add a new shift, for when a split shift is needed.
Once you make the changes that you want, select the Save button and your schedule will be updated.
You can delete the Shift by clicking on the shift and clicking on the Delete Shift button.
You will be asked to confirm that you want to delete the shift before it is removed from the schedule.
To Copy a shift, move the mouse over the shift that you want to copy, then select the Copy icon.
Select the day that you want to copy the shift to.
If you need to copy the shift to more than one day, select the next day that you want to copy to.
Then select Done in the bottom right-hand corner.
Note that you can only copy shifts within the same employee.
If you are copying a shift and click on an employee that is not the one you are copying from, the Add Shift window will appear.
Note, On the template, if you specify the number of labor-hours you need for the segment. and Labor Scheduler> Daily schedule tells you how many shifts you should schedule for a segment.
For Example
= 2 labor hours (per the specification for 7:00-7:30 and $500-$1000)
It is important to note that if you are viewing 30-minute increments and you need 1 hour of labor, it would take two people to fulfill that with 2 shifts on the schedule.
The Budgeted Hours for a schedule processes the raw check start times for the calculation.
If you have terminated an employee that is on the schedule when you hover over the you get the message 'employee has been terminated'
When you begin a schedule, it is in a Draft state. The schedule will not be visible to employees until it is posted.
To post the schedule, click the Post Schedule button.
You can print the schedule prior to the schedule being posted.
Once a schedule has been posted, you are still able to edit shifts on that schedule, however, you will get alert saying:
You are editing shifts on a published Schedule.
You can also add shifts and delete shifts from an edited schedule.
To Print your employee schedule, select the Print button near the store selector.
A browser popup will appear with printing options:
Printing options will vary based on your browser. For even more options, we recommend saving as a PDF and printing using your PDF viewer.
You can print the Shift Cards prior to the Schedule being posted. See Labor Scheduler: Shift Card for more Information.
Daily Calculation | Weekly Calculation | |
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Equation | Value of Hours Scheduled for the Day / Projected Sales= Percentage | Value of Hours Scheduled for the Week / Projected Sales for the Week= Percentage |
Example | $1,300 / $7,181 = 18.10% | $11,583 / $65,624 = 17.65% |
Metric | Calculation |
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Projected Sales for the Day | SUM OF (Sales for the last 6 weeks of sales for that Day-of-Week) / |
Projected Sales for the Week | SUM OF (Projected Sales for Each Day of the Week) |