The Cost and Variance report displays inventory and purchase-based usage and ideal/theoretical usage and variance between the two - units, cost, and percentage of sales. Theoretical uses the First In First Out (FIFO) price based on the prices on orders.
This report is most commonly used for:
Understanding food cost in $ and qty.
Visualizing positive and negative product variance.
The report can be configured to show columns that mean the most to you. For example, if you primarily work with dollar values, you can exclude the columns that show inventory units.
If you would like to see a certain set of columns:
Select the Configure Report button in the upper-right corner of the page.
By default, all columns are selected to be included in the report.
Move any columns you don’t want to see into the Available Columns section.
Do this by dragging and dropping the names in the list or selecting the checkbox and using the < arrow button.
At least one column is required to run the report.
Reorder the columns in the Include In Report section to show them in the order that you want.
Do this by dragging and dropping the names in the list.
The first column on the list will be shown in the left-most position on the report.
If you want to revert the page to its default settings, select the Restore Default button.
The page settings are set by the web browser that you are using.
If you share the browser with other Decision Logic users, the column sorting you select will affect them.
Define your Company, Region, Area, or Store.
Store level users will only see their store and will not be able to select other stores.
Select From and To dates from the calendars.
Choose From and To dates that correspond to your inventory calendar.
The page defaults to the current date and current date minus 7 days.
Use the date of the inventory.
For example, select both Mondays if inventories are taken weekly on Mondays.
Choose to view the report By Category or By Product.
Select Gross or Net as the devisor to use as the % of Sale.
All metrics will be displayed in the order they are configured in the Configure Report settings.
By Category vs. By Product
Regardless of which view is selected, the report will sort the products descending from the largest variance (loss) to the largest negative variance (growth) as a percentage of sales.
By Category will display the categories rolled up with totals where applicable.
You can drill down into each category down to the product level.
This report style is used to look at usage and variance from “top-down” to identify where there is the most room for improvement per category. (See screenshot above, for example).
By Product will display all products at once. Since they are organized by variance as a percentage of sales, this report style is used to identify which products have the most room for improvement regardless of category.
Days on Hand - This metric estimates the number of days of usage before your inventory will be depleted so that you can view if you have too much or too little product. It is calculated using your actual usage with this formula for each item: Ending Inventory Quantity / (Actual Usage Inventory Quantity / Days in Inventory Week).
Low values of on-hand ingredients can lead to smaller variances, as staff will use the product more conservatively. A good rule of thumb is to have enough product on hand to reach your next distributor delivery.
These functions can be found at the top right corner of the page.
When exporting in. CSV format, all products, and metrics used in the report will be included using the selected store(s), date range, and sales parameters. Export with By Category selected will include the COGS Sections and COGS Account Categories in the first columns, whereas By Product will not.
The configuration selected on the Configure Report screen will be ignored when exporting and printing.
The printing function can print a physical copy of the report or save the report as a PDF or other file type. Only the products actively displayed and metrics in the report will save/print when used. For example: - if By Product is selected, all products will be included. - if By Category is selected, only COGS Sections, COGS Account Categories, and products actively displayed in drill-downs will be included.
Additionally, the print function can accommodate 16-17 columns, and each field can have a value of up to 1000000 without overlapping with the next column. Adjusting the printing settings can allow for more columns to be printed. Examples of settings that can be changed to allow this are Scale, Layout, Margins, and Paper Size.
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