PPC Maintenance

This article shows users how to enter and edit vendor-related information for accounting purposes.

Overview

PPC stands for Portable Purchase Capture. This page is used to create accounting categories to help track expenses for the Budget (P&L) to manage costs. This allows businesses to utilize invoice functions in Decision Logic for accounting and accounting export purposes.

Navigate to Maintenance > General > PPC Maintenance

Create Vendor

Create vendors to utilize invoicing features for accounting and accounting exports. These will also be a required map for distributors to tie electronic invoices to orders placed in Decision Logic.  Begin by navigating to:

Maintenance > General > PPC Maintenance

1. Select the Vendors tab.

2. Select New.

   Open

   

3. Enter the Vendor Name.

4. Enter the Vendor Number.

   1. This is the account number for the vendor accounting package is expecting.

5. Select Entry Type,

   1. Default standard invoice entry.

   2. Corporate Only.

   3. Split Entry Only:  Apply an invoice to multiple stores for the same invoice number. 

      1. This will remove that vendor from the Invoice Entry vendor list and add it to the Split Entry Only vendor list.

      2. If you receive an invoice from a vendor with only one location, you will still enter it via the Split Entry Only page. 

6. Check the box Cap Limit.

7. Enter the cap Limit Amount.

   1. This limits the dollar amount of invoices that can be entered for this vendor.

8. Check the box Active.

9. Save.

   Open

   

Accounts

• Select New to create and enter Account Name for the type of accounts each vendor will use.

• Define the Account Number as used in your accounting package.

• Check Active.

Paid In and Paid Out 

Check this box if the account is used for both Paid Outs and Paid Ins

Accounts set up as Paid outs can be pulled Paid Outs and Paid Ins from your POS system. Submit a support ticket using our Customer Support Portal to see if a task exists for Paid Out import with your Point of Sale.

Paid outs can also be entered manually on EOD.

Enabling Tax for Orders and Invoices

See Manual Receive with Tax

• Decision Logic supports a single Tax account. Do not flag multiple accounts as Tax.

• Taxes will come over on the item level detail for E-Invoices.

• Set up Manual Distributors in Distributors Maintenance.

• Note this does not calculate tax but rather gives you the option to enter tax during the Manual Receive process.

Navigate to PPC Maintenance > Create Sales Tax as an Account

• Create a New Account Name: Tax

• Check the Tax box.

• Enter the Account number if needed for Accounting exports.

Assign Sales Tax Accounts to Vendors

Navigate to PPC Maintenance > Vendor Accounts

• Assign a Sales Tax account to all vendors needing to track Sales Tax.

Vendor Account Assignment 

• Select a Vendor from the drop-down list.

• Select the type of account each vendor can write to from the left pane of Available Accounts one at a time and use the “>>” to assign the account.

•  Once an account has been assigned to the vendor it will display in the right pane under Assigned Accounts.

Vendor Transaction Types

To create, Edit, or Delete Transaction Types for each vendor, you will want to take the following steps:

• Select New.

• Enter Transaction Type name or description.

• Enter the Export code from your accounting package.

• Define Check Required where applicable.

  • For example, on Beer or Liquor vendors or where payment is required upon delivery and an AP or Fintech system is not in place.

  • Check number can then be entered on the manual receive page.

  • Mark as Active.

  • Define Invoice Total Restriction

    • None

    • Positive

    • Negative

Vendor Types

• Select a Vendor from the drop-down list.

• Select the transaction type each vendor will use from the left pane of Available Types one at a time and use the “>” to assign the account.

• Once a transaction type has been assigned to the vendor, it will display in the right pane under Assigned Types.

Vendor Store Assignment

Assign stores to the vendor. This will allow the store to enter invoices under Invoice Entry or Ordering Home Manual Receive. Check “create invoice” where allowed.

• Select a vendor from the drop-down

• Select a Store the vendor will write to from the left pane of Available Stores one at a time and use the “>” to assign the store to that vendor.

•  Once a store has been assigned to the vendor, it will display in the right pane under Assigned Stores.

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