Labor Scheduled vs Actual (SvA)

This article provides instructions on where to access the Labor Scheduled vs. Actual (SvA) report and what metrics are available to help operators determine the necessary adjustments to meet business labor percentage goals.

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Reports > Labor > Labor SvA

Overview

Labor Scheduled vs. Actual (SvA) advanced repoting feature shows users Scheduled versus Actual hours worked, and allows an in-depth view of labor, down to the employee level.

Scheduled Hours - employee hours operators have scheduled through Decision Logic’s Labor Scheduler feature. Some businesses may include manager hours.

Actual Hours - how many hours employees clocked in, which may include manager hours.

Actual Labor % - a percentage of store’s daily sales that is used to pay employee labor costs.

Features

Scheduled vs Actual Sales, Labor $, Over Time by Store, Date, Region, or Employee
View labor data by Region, Area, or Store, Employee or Date
Analyze variance between forecasted sales and actual sales
Include or exclude manager hours in labor $ and %
Increase labor scheduling efficiency
Calculate labor %
Print schedule

Table of Contents

For additional questions or assistance, please submit a support ticket by visiting the Decision Logic Service Center.

Getting Started

Before viewing the steps on how to run the SvA report, let’s take a quick look at a possible scenario!

Scenario:

An operator built their employee schedule around a 15% labor cost. What could cause a higher labor percentage?

The store made less sales than predicted, the Actual Labor % will be higher
The store made the sales predicted, but one of the employees stayed late, then the Actual Labor % will also be higher

You can reduce labor percentage by adjusting the schedule to meet the expected daily sales, cutting employees during dayparts when sales are low, increase sales, ensure employees clock out on time, just to name a few.

Select Viewing Options

Select a Region, Area and Store
Select a From and To date from the calendar
Select a View by Date, Region or Employee
To View by Region do not select an individual store.
To include Manager Hours toggle the Include Manager Hours button
Managers are configured by Job Code in POS Admin > POS Setup > Labor
Click Apply

View by Date

Click on a row to slide out the store-by-store SvA details for the selected date

View by Region

View by Employee

Selecting View by Employee will return a list of all employees with scheduled or actual hours for the date range defined.

To narrow the report by Employee Name select the Employee drop-down in the top right.
- Search an employee's name by typing into the Employee field.

View by Employee cannot be ran in All Stores or All Company View.

Results are sorted in ascending order by the following metrics:

Date
Store
Shift Start Time
Name

Multiple clock in and clock out times for a single shift will show as 2 lines.

Metric	Calculation	Other Notes
Role Name	When scheduled shift exists Role name from Labor Scheduling Maintenance will be used. When no schedule shift exists and only Actual exists, POS Job name from POS Admin will be used.
Swapped	Will display a checkmark for the employee who picked up the shift
Sched Shift	Scheduled shift start and shift end times from Labor Scheduler	Scheduled Shift time punches
Act Shift	Actual POS clock in and clock out timestamps	Actual Shift time punches
Sched Hrs	Shift End - Shift Start difference in Hours from Sched Shift	Scheduled Hours
Act Hrs	Shift End - Shift Start difference in Hours from Act Shift	Actual Hours worked
Hrs Var	Act Hours - Sched Hrs	Variance of Actual vs. Scheduled hours
Sched OT	Scheduled Hours over 40 hours per Labor Week, Job Role, and Store Based on Sched Shift from Labor Scheduler	Scheduled Overtime hours
Act OT	Actual Hours over 40 hours per Labor Week, Job Role, and Store	Actual Overtime hours worked
OT Var	Act OT - Sched OT	Variance of Actual vs. Scheduled overtime