Labor Scheduled vs Actual (SvA)
This article provides instructions on where to access the Labor Scheduled vs. Actual (SvA) report and what metrics are available to help operators determine the necessary adjustments to meet business labor percentage goals.
Site Menu Navigation
Reports > Labor > Labor SvA
Overview
Labor Scheduled vs. Actual (SvA) advanced repoting feature shows users Scheduled versus Actual hours worked, and allows an in-depth view of labor, down to the employee level.
Scheduled Hours - employee hours operators have scheduled through Decision Logic’s Labor Scheduler feature. Some businesses may include manager hours.
Actual Hours - how many hours employees clocked in, which may include manager hours.
Actual Labor % - a percentage of store’s daily sales that is used to pay employee labor costs.
Features
Scheduled vs Actual Sales, Labor $, Over Time by Store, Date, Region, or Employee
View labor data by Region, Area, or Store, Employee or Date
Analyze variance between forecasted sales and actual sales
Include or exclude manager hours in labor $ and %
Increase labor scheduling efficiency
Calculate labor %
Print schedule
Table of Contents
For additional questions or assistance, please submit a support ticket by visiting the Decision Logic Service Center.
Getting Started
Before viewing the steps on how to run the SvA report, let’s take a quick look at a possible scenario!
Scenario:
An operator built their employee schedule around a 15% labor cost. What could cause a higher labor percentage?
The store made less sales than predicted, the Actual Labor % will be higher
The store made the sales predicted, but one of the employees stayed late, then the Actual Labor % will also be higher
You can reduce labor percentage by adjusting the schedule to meet the expected daily sales, cutting employees during dayparts when sales are low, increase sales, ensure employees clock out on time, just to name a few.
Select Viewing Options
Select a Region, Area and Store
Select a From and To date from the calendar
Select a View by Date, Region or Employee
To View by Region do not select an individual store.To include Manager Hours toggle the Include Manager Hours button
Managers are configured by Job Code in POS Admin > POS Setup > LaborClick Apply
View by Date
Click on a row to slide out the store-by-store SvA details for the selected date
View by Region
View by Employee
Selecting View by Employee will return a list of all employees with scheduled or actual hours for the date range defined.
To narrow the report by Employee Name select the Employee drop-down in the top right.
Search an employee's name by typing into the Employee field.
View by Employee cannot be ran in All Stores or All Company View.
Results are sorted in ascending order by the following metrics:
Date
Store
Shift Start Time
Name
Multiple clock in and clock out times for a single shift will show as 2 lines.
Metric Definitions & Calculations
Role Name | When scheduled shift exists Role name from https://decisionlogic.atlassian.net/wiki/spaces/CKB/pages/123371525 will be used. |
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Swapped | Will display a checkmark for the employee who picked up the shift |
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Sched Shift | Scheduled shift start and shift end times from https://decisionlogic.atlassian.net/wiki/spaces/CKB/pages/123207692 | Scheduled Shift time punches |
Act Shift | Actual POS clock in and clock out timestamps | Actual Shift time punches |
Sched Hrs | Shift End - Shift Start difference in Hours from Sched Shift | Scheduled Hours |
Act Hrs | Shift End - Shift Start difference in Hours from Act Shift | Actual Hours worked |
Hrs Var | Act Hours - Sched Hrs | Variance of Actual vs. Scheduled hours |
Sched OT | Scheduled Hours over 40 hours per Labor Week, Job Role, and Store | Scheduled Overtime hours |
Act OT | Actual Hours over 40 hours per Labor Week, Job Role, and Store | Actual Overtime hours worked |
OT Var | Act OT - Sched OT | Variance of Actual vs. Scheduled overtime |
Related Articles
Unable to access this feature in the Decision Logic platform?
Contact your Decision Logic Administrator to make Scope and Security adjustments to your user profile and/or add new features.
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