How do I run the Daily Sales Report (DSR) & what information does it provide?

This article provides steps on how to run the Daily Sales Report (DSR) in the Decision Logic web application.

What is the Daily Sales Report?

The Daily Sales Report (DSR) is a detailed report which includes today’s date (the date you’re viewing the app) and the previous six days of daily sales and labor information obtained from the Point of Sale system. The report will load seven days of sales and labor data by default. However, you do have the option to load up to 31 days of data by selecting the date range using the calendar.

You can use this report to validate daily sales and close procedures from the previous business day when used at the store level in conjunction with End of Day

The data reported here are imported from your point of sale to Decision Logic via the Universal Data Transfer (UDT) Install OR via an API with your Point of Sale. 

The fields that report (presents data) are dependent on the fields configured with the correct Point of Sale identifier mapped in POS Admin.

Deposits, Paid Outs, and Paid Ins may need to be entered into the End of Day report depending on the Point of Sale integration. These types of fields may not automate for import into Decision Logic. 

Table of Contents

For additional questions or assistance, please submit a support ticket by visiting the Decision Logic Service Center.

How do I run the Daily Sales Report?

Below you will find how to view reporting regarding individual store-level, summary for multiple stores, and totals.

Individual Store

Begin by navigating to:

Operations > End of Day > DSR

  1. Select a Company, Region, Area, and Store.

  2. Select a start and date from the Calendar. Users can select any date up to 1 year for individual store view only.

  3. Click Apply to return data on the report.

  4. Select Stores Only to see each store detail.

 

 

Summary

Begin by navigating to:

Operations > End of Day > DSR

  1. Select a Company, Region, or Area to get a summary of multiple stores rolled up into one report.

  2. Select a start and date from the Calendar.

  3. Select Summary Only to see a summary of totals for the stores(s) and date(s) selected.

  4. Click Apply to return data on the report.

 

Show Totals

Begin by navigating to:

Operations > End of Day > DSR

  1. Select a Company, Region, Area, and Store.

  2. Select a start and date from the Calendar. Users can select any date up to 1 year for individual store view only.

  3. Check the box Show Totals.

  4. Click Apply to return data on the report.

 

 

Report Layout

Field names will vary depending on your Point of Sale, your company-specific DSR customization, and mapped in POS Admin.

For questions on what DSR customization your company has in place, contact your Account Manager.

 

Here are the basic Sections of the DSR we report  

Basic Available Sections

Gross Sales

Voids

Comps or Complaints

Discounts / Promotions 

Payments

  • Payments are electronic payment types + tips on electronic payment types.

  • This will include Gift types redeemed.

  • Payments will not automatically include Cash or Checks.

  • Cash and Check should be entered as Deposits at the End of Day.

Gifts

  • Gift types sold

  • Service Charges

Paid Out / Ins

  • Paid outs and Paid ins from the point of sale do not automatically impact your COGS or IvA.

  • The product associated with the paid out/in stores will need to create a Manual Receive order.

NET-NET Sales 

  • Should match POS Systems NET Sales.

Labor Hours by Job Code

Labor Dollars by Job Code

Taxes

Accountability

Deposit

Cash O/S

Calculations

Metric

Calculation

Other Notes

Gross Sales [1]

All System Sales - Exclusive Taxes

Includes the Inclusive Sales Taxes.

Net Sales [1]

Gross Sales - Voids

 

NetNet Sales [1]

Net Sales - Comps - Discounts

This a Decision Logic terminology.
Should match POS System Net Sales.

Payments

Electronic payment types + Tips on electronic payment types

Includes redeemed Gift Types.

Excludes Cash & Check payments.

Cash & Check payment should be entered as Deposits at End of Day.

Accountability

see Cash Accountability or End of Day 

See End of Day.

Cash Over Short [2]

Deposit - Accountability

The website can customize this as Accountability - Deposit.

 

Contact your Decision Logic Account Manager to assist with DSR customizations per company.

[1] Total / Gross / Net / NetNet section naming

  • If the first line on the DSR is Total Sales instead of Gross Sales, your company has opted to change the naming in your site from Gross/Net/NetNet to Total/Gross/Net.

[2] Accountability O/S calculation


Export CSV & Print Overview

You can export and print your Daily Sales Report. The export and print options are located at the top right corner of the page.

 

When printing or exporting in .CSV format, all DSR data in the actively displayed report include using the CRAS, Date Range, Stores/Summary, and Totals Only selected.

Exporting

The report exports as a .CSV file. It will look slightly different than the table displayed in the web application.

 

When opening with programs such as Excel that allow additional workbook functionality (tabs, text format, etc.), remember to change the file type (such as .XLS) when saving locally to avoid losing your changes that are not supported in standard .CSV format.

Column Headers

  • Name: Store, Group/Area, Store or Company

  • Section Name: See “Basic Available Sections” above

  • Field Name: Sub-Section description

  • Department Name: Established in POS Admin

  • Dates: m/d/yyyy

  • Total: Sum of row values in the date range

 

Printing

The printing function is most commonly used to save the report as a PDF or other file type.

Extensive date selections may extend the report beyond standard width, depending on the default settings of your computer/device.

 

Consider the following to accommodate this:

  • Change the Layout from Portrait to Landscape

  • Customize the Scale down from 100% until you achieve the desired results

  • Reduce the Margins

  • Disinclude Headers and Footers

  • Increase the number of Pages per Sheet

  • Limit Date Ranges and print/save reports separately

 

 

Unable to access this feature in the Decision Logic platform?

  • Contact your Decision Logic Administrator to make Scope and Security adjustments to your user profile and/or add new features.

  • Some features are client-specific.