This article shows operators how to receive orders placed electronically to integrated distributors within the Decision Logic platform, excluding orders with exceptions.
Decision Logic can integrate with distributors to allow orders to be sent electronically. When integration occurs during implementation, managers place an order from our web or mobile application directly to the distributor. This creates a smooth transaction between a store and a distributor.
Receiving orders means verifying the items delivered against what you ordered. Receiving orders in Decision Logic is a way to account for the product you ordered to generate the most accurate Cost and Variance reports.
Distributors fulfill the order and send an electronic invoice directly to the Decision Logic platform. At times, the invoice may not populate in our system because:
The distributor has not yet sent it to the platform.
The purchase order number did not get assigned to an invoice.
But don’t worry - you’ll get a paper invoice (the bill) with the delivery. Further down are steps for receiving with or without an electronic invoice.
There may be times when you need to adjust the received quantity or price during the receiving process. For example, this may occur because an item may have a substitution or a catchweight item delivered.
Catchweight are items whose weight fluctuates for each delivery, for example, meat or cheese. Managers will order the product by the case(s); however, they will receive by the pound(s).
For example, one case may weigh 10 pounds this week and 12 pounds next week. Instead of receiving the number of case(s), you enter the total weight of the case(s) by the pound. The distributor will have the weight on the electronic and paper invoice.
Adjustments to orders are called Exception Based Receiving (EBR). Reasons are required when making adjustments.